From:Dave Hennessey
Subject:RE: RE: HIGHLANDS CHAPTER ANNUAL ROAD RUN Date:Wed Apr 2 12:33:10 2014
Response to:819

Sorry you won't be able to make it. Planning this has been a real nightmare. The calendar committee originally planned Aug 21-23, but that got changed to Sep 25-27 at the last meeting. I called Graves the next day, and Sarah, the group coordinator, said we could book Sep 25-27, but she strongly suggested we pick a different week.

I suspect the reason for her "strong suggestion" was that they were expecting additional guests from the two wedding parties, and they would give preference to them since they were already working with them. I got the feeling that the day we arrived, we would find that some of us had been shifted off to rooms in the other lodges - wherever they could stick us. Being split up would not have made anyone happy.

I posted a message about it on Mar 19 asking people to contact me. Nobody did. So I called the people who were at the meeting about picking either Aug 28-30 or Sept 11-13 instead. Nobody liked Aug 28-30. I left a voicemail message for Mike, and was waiting to hear back from him.

Meanwhile, Mike had called Graves, and spoke to someone other than Sarah. That person did agree to reserve the rooms for Sept 25-27.

Sarah called me this past Saturday, March 29, and told me the rooms in the Poplar Motel were now double-booked - the person to whom Mike had spoken should not have reserved the rooms without consulting her. We could not have them.

The only two dates left available were Aug 28-30, which no one liked, and Sept 11-13. So I picked Sept 11-13.

I'm sorry this has been so confusing. We run into the same trouble every year, since we wait until the last minute to try and plan. Let's pick a date and place for next year's Road Run, and get our plans finalized, and reservations made, no later than this September. If you have ideas about different places to go next year, now is the time to explore them.