From:Hodge e-mail:hodge@engineeredmaintenance.com
Subject:RE: Highlands Chapter August Run Info Date:Sat Mar 27 13:10:22 2010
Response to:189


All,

After sending the below all inclusive email Iíve received a few inquiries regarding
the dates of August 19-20-21. These were dates that were voted on a few meetings
back. I also realized that even though I attached the below message from Terry the manager of the Smoke Hole Resort it did not attach it self in the Highlands Chapter Website email. Although it was attached in my email from my michael.r.harrison@citigroup.com or my hodge@engineeredmaintenance.com email

With all that being said I opened the attachment and have included his message below. Again, I would make sure you book your rooms early, as I feel they might go quick.
I've heard that some of the New York boys have already booked their rooms.

Ride Safe,

Hodge

See the message below from Terry the Smoke Hole Resort rep.



Hodge,

Good talking with you this morning.

Our Web page is www.smokehole.com. We have several different lodging properties and
housing listed.
As I told you on the phone we do several motorcycle groups per year. Also, our
facilities are located over a 15 mile area. NO PETS - NO SMOKING - in all lodging.

You ask about discounts? I can offer your group a cash payment discount which I
will list below. Reserve on credit card and pay $ on arrival.

First is the Smoke Hole Cabins Resort which I recommend for your group. On this
location we have 32 log cabins which are top of the line. We could house your
entire group here. All cabins have full kitchen, full bathroom, cable tv, bed
linens, towels, wash rags, etc. Honeymoon Log Cabins have 2 person Jacuzzi. Just
bring beach towel for swimming pool. On this location we have 2 types of cabins,
Family Cabins and Honeymoon Log.
1) Honeymoon Log Cabins (2 person) - Thursday $129/night - Friday & Saturday
$149/night
Total cost including tax for 3 nights is $498 - Cash discount $479
Total cost including tax for 2 nights is $348 - Cash discount $334
IMPORTANT: All couples will be staying in Honeymoon Log Cabins
2) Family Log Cabins ( 4 singles ) - Thursday $169/night - Friday & Saturday
$209/night
Total cost including tax for 3 nights is $684 - Cash discount $658
Total cost including tax for 2 nights is $487 - Cash discount $469
IMPORTANT: Family Cabins for 4 singles only - 2 queen beds and 2 twin beds


Second property is the Smoke Hole Cottages property located 2 miles south of Resort.
These are fishing cottages and are more rustic therefore less expensive. All 10
cottages on this property are the same. They have full kitchens, full bath, living
room with cable tv. They have 2 bedrooms 1 full and 1 twin per room.
Bedlinens provided but required to bring all towels, wash rags, etc. & beach towel
for pool on that property.
Cost $109/night Thursday, $129/night for Friday and Saturday
Total cost including tax for 3 nights is $428 - Cash discount $412
Total cost including tax for 2 nights is $301 - Cash discount $289

Third property is the Country Cottage property located 2.5 miles south of Resort.
These are fishing cottages and again rustic and priced accordingly. There are 5
cottages on this location. All have full kitchen, full bathroom, living room with
Sat. TV, bedlinens but need towels, etc. NO Swimming Pool.
2 country cottages are singles - man/wife or one single person (only one bed) Thur
$89/night, Fri/Sat $109 per
Total cost including tax for 3 nights is $358 - Cash discount $344
Total cost including tax for 2 nights is $254 - Cash discount $245
1 country cottage has 2 bedrooms with 1 full per room
2 country cottages have 2 bedrooms with 1 bull in 1st bedroom and 2 twins in other
bedroom
Total cost including tax for 3 nights is $428 - Cash discount $412
Total cost including tax for 2 nights is $301 - Cash discount $245

Forth property is the Smoke Hole Motel property located 3 miles south of Resort at
Smoke Hole Caverns. This motel has 10 rooms. Rooms have all linens, full bathroom,
Sat. TV and 3 miles to pool at Resort (bring towel).
2 single rooms with 1 queen bed = 3 night total $265 - Cash discount $255
7 rooms with 2 queen beds = 3 night total $335 - Cash discount $321
1 jacuzzi room with 1 queen bed = 3 night totla #335 - Cash discount $321

We also have various houses located 3 - 15 miles away from resort which sleep
various numbers. These would be very spread out and I would be glad to price if you
need them you will have to advise.

I would recommend you only give them the Smoke Hole Resort Location option.
The cabin rules are posted on web page, www.smokehole.com. If decide to do meals in
cabins they are set up for specific numbers per cabin so would not be able to all
eat in one cabin. If decide to rent various locations, only allowed to visit with
folks staying at that specific location. Any questions about rules please contact
us. We want to avoid any confussion.

I need a count from you very soon. The 2 person Honeymoon Cabins for the couples
are OK at this point. The Family Log Cabins are about full now, so if any singles
need a family cabin need to know quickly. Again we will put all couples in
Honeymoon Log Cabins and only 3-4 singles per Family Cabin.

Again I would try to simplify by just staying at one location. Then everyone at
same place and same quality of lodging. I am sure you will have questions. Please
call Mon-Fri 9-5 and I will be able to help you.

I have attached a list of Motorcycle Groups as a reference.

Thanks, Terry

Smoke Hole Caverns & Log Cabin Resort
HC 59 Box 39
Seneca Rocks, WV 26884
304-257-4442
800-828-8478
smokehole@frontiernet.net
www.smokehole.com
Riverside Honeymoon & Family Log Cabins



Hodge

----- ORIGINAL MESSAGE FOLLOWS -----
All,

It was decided during last weekend's meeting Richard and Cliff would research our
August run site and then get back to us with what they found. Richard reported back
on their findings and it really looks as if this could turn out to be a fun and
interesting event. This is an area in the Piedmonts that I have not been to in
quite a few years, I look forward to it. After speaking to some of club
brothers/sisters they are looking forward to the event as well. We thought if each
of you would call in to the Run Site; smokehole.com and make your reservations it
would assist us in closing the deal on our negotiation regarding the overall Cabin
cost. When you open up the attachment take note of each cabins cost. Basically we
would be saving the overall members of the club somewhere around $750.00 -$900.0.
Also check out the different amenities, it looks like we will staying in a neat
place. When you go on the smokehole.com website make sure after opening up the web
site you scroll down and click on, open Up "Our New Brochure" and you will find some
great pictures of the cabins, hiking area, horseback riding, relaxing and some hot
blond. You should check it out. Some of us have already booked our rooms, they are
located in the first section of the attached email, "The Smoke Hole Resort Rooms".
These look like nice rooms that will serve our purpose well after a 150 - 200 mile
run blasting around the area on "Antique Motorcycles" checking out the Best in Class
West Virginia Highways and Byways. It does not get any better than that, unless of
course you're in Virginia. We still have to decide on Dinner, Tent, specifics etc,
all that will be brought up for discussion at our next meeting on April 17th

So with that being said, please read the entire attachment and call ahead so they
can reserve your rooms now before everyone else finds out. For you guys that aren't
bringing your wives and/or girlfriends there are cabins in the same basic area where
a bunch of you can bunk up, Chuck, ''Longshanks':, More r to come later. I will
email each of their references sand forward their replies.

Rollo has some good ideas on "The Highlands of Virginia Chapter" having a show or
two this year with a "Hot Rod Shop". I will send the information out later this
weekend.

Regards

Hodge